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Dealers

**NEW**

Reporting Updates as of June 1, 2021:

  • Streamlining of commodity reporting
  • GFO wheat pool and contract options are discontinued
  • No longer using Eleview: all reporting should be directed to GFO
  • No need to pre-register your producers prior to settlement
  • Reduction of details required for wheat settlements
  • Secure method of remitting reports via e-mail

FAQs

If I didn’t report to Eleview, what changes apply to me?

You should continue to remit all reports to GFO with your payment. The change is that the wheat reporting requirements have been simplified to coincide with the other commodities’ requirements.

I do not have a reliable internet source. Can we continue to mail in our reports?

Yes! Payments by cheque are also still accepted. Please send all documents to: 679 Southgate Dr, Guelph, ON N1G 4S2.

Do we have to use GFO’s forms or can we use our own?

You can use your own forms/reports from your system if they contain the required information: please contact us to confirm the details you need to provide.

I’ve been mailing my reports and payments in – how do I start to report electronically and what format do I use?

Contact us for instructions.

Have a question? Contact Phaedra McIntosh in the Grain Farmers of Ontario office by phone: 519-767-4130 or e-mail: pmcintosh@gfo.ca.

License Fees

For all settlements occurring July 1, 2021 or after, the license fees are:

 Fees as of July 1, 2021
Barley** $1.23/mT
Corn*$0.40/mT
Oats**$1.36/mT
Mixed Oats/Barley**$1.36/mT
Soybeans*$1.38/mT
Wheat*$0.80/mT

*Includes GFP Premium
**GFP is not applicable to this commodity

Continue to include HST in all purchases. This means a charge of 13% will be added onto the total fee payment of each submitted report. The Grain Farmers of Ontario HST number is: 82972 7064 RT0001.

Dealer Reports and fee remittances are due the 15th of every month, including months when no commodity purchases and licenses fees are collected (NIL purchase).

Dealer reporting forms are available to download below.

Dealers may submit system generated reports that contain the required information. Please contact Phaedra McIntosh to confirm the report includes the required information.

One payment may be remitted for all commodities along with a subtotal by commodity. An EFT option is available for payment of fees – download and follow the instructions below. We are assessing additional payment options.

Reports and your remittance notification of payment may be submitted to checkoff@gfo.ca

A penalty of 2% per month may be assessed against a dealer who is late in submitting reports and associated license fees.

If you require further clarification, or have any questions or concerns, please do not hesitate to contact Phaedra McIntosh in the Grain Farmers of Ontario office by phone: 519-767-4130 or e-mail: pmcintosh@gfo.ca.

Forms

Dealer’s Monthly Report of Fees

Checkoff report for all commodities. Download the form:

Use these forms for settlements on or after July 1, 2020: Adobe pdf OR Excel

EFT Payment Instructions

Download instructions here

Terms and Regulations

Regulations

Regulations require a Dealer’s Monthly Report to be filed with Grain Farmers of Ontario by the 15th day of each month for the previous month’s producer marketing.

If no commodities are marketed during the month, a NIL report must be submitted to the board.

Dealers who are computerized may submit computer printouts or individual copies of producer receipts, along with the Monthly Report form as a summary page, to be signed by the dealer.

License fees

For the 2020 Crop Year the fees are as stated above. The license fee is deducted from the producer by the dealer and remitted to the Grain Farmers of Ontario with the Dealer Monthly Report. The license fee should be calculated on total tonnes sold by the producer, taken to the third decimal point. A penalty of 2% per month will be assessed against dealers who are late in submitting license fees to Grain Farmers of Ontario.

Harmonized sales tax (HST)

Deductions are required at the rate of 13% on the total board fees. Grain Farmers of Ontario HST Registration number is 82972 7064 RT0001.

Example:
40.764 x 1.39 = $56.66
HST (13% x 56.66) = $7.37
Total $64.03

Sales

Dealer to dealer sales

Rule: pay the check-off fee only once per commodity purchase.


Scenario 1: Dealer A buys corn from Producer
  1. Dealer A collects and submits check-off fee to Grain Farmers of Ontario.

Scenario 2: Dealer A sells corn to Dealer B
  1. Dealer A must state they are a licensed dealer.
  2. Dealer B must not remove check-off (as this has already been paid at the producer level).

Scenario 3: Dealer B purchases from Dealer A
  1. Dealer B charges checkoff and submits this to Grain Farmers of Ontario.
  2. Dealer B must refund to Dealer A when requested and submit subsequent credits to Grain Farmers of Ontario in the next report.

Rule: pay the check-off fee only once per commodity purchase.

If Dealer A contacts Grains Farmers of Ontario for a refund after selling grain to Dealer B, Grain Farmers of Ontario will not refund Dealer A. Dealer B must request the refund from Grain Farmers of Ontario, as they were the original payees of the check-off fee. If Dealer A also produces grain, they must record this in their monthly check-off fee reports to Grain Farmers of Ontario the same way they do with their producers, including all required information.

Links to Regulatory Documents and Information

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